Job Announcement – Office Administrator

Position Title: Office Administrator

Part Time (15 hours per week)

Wages: $25/hr

Responsibilities:

This position provides administrative support to meet the growing needs of TANC and serves as a key member of the management team. The duties outlined below represent the core responsibilities of the role;

However, given the dynamic nature of the organization, the scope of these responsibilities may evolve in response to organizational needs.

Job Description: Administrative Assistant

Core Responsibilities

• Executive Support: Provide comprehensive secretarial and administrative support to the TANC Board and President.
• Permit & Compliance Management: Coordinate city permits, insurance, and inspections under the President’s direction. This requires frequent in-person meetings with city departments and third-party vendors.
• Communication & Inquiry Handling: Manage phone calls, take detailed notes, and provide appropriate guidance to callers. Ensure timely reporting of all inquiries to the President or relevant Board members.
• Digital Presence: Monitor and update TANC’s website and social media platforms. Respond to queries and post updates in consultation with the President.
• Office Management: Manage inventory and order office supplies in coordination with the Accountant. Handle all incoming/outgoing mail, ensuring donors receive timely acknowledgments and “Thank You” notes.
• Meeting Coordination: Schedule and attend Board and general meetings. (meeting hours do not count)
• Manage logistics and issue announcements across email, web, and social media channels.
• Membership & Outreach: Partner with the President and Membership Coordinator to execute the annual membership drive. Duties include data entry, outreach (phone/email/social), card logistics, and managing booths at events.
• General Administration: Maintain and organize files, draft/proofread correspondence, and conduct research as
• requested.

Work Schedule & Reporting

● Total Hours: 15 hours per week.

○ Required: Minimum 5 hours on Sundays.

○ The remaining 10 hours can be adjusted on other days.

● Reporting: This position reports directly to the President or their designee.

Qualifications

• Education: High School Diploma/GED required; Associate’s degree or higher preferred.
• Experience: 1–3 years of administrative experience in an office environment.
• Language Skills: Fluency in Tibetan and English is required. Strong English writing skills are essential; the ability to write in Tibetan is a significant plus.
• Technical Proficiency: Skills in MS Office (Word, Excel). Strong command of social media and web platforms.
• Soft Skills: Exceptional organizational skills, a high sense of urgency, and the ability to work independently with minimal supervision.

Employment Terms

Contract: Initial one-year contract, renewable based on performance.

Attributes: The ideal candidate is flexible, detail-oriented, and thrives in a fast-paced environment.

To Apply: Please submit your cover letter and resume to

gensec@tanc.org by 5:00 PM PST on May 15, 2026.

Shortlisted candidates will be contacted via email or phone regarding the next steps in the hiring process.